Art Department: Administrative Assistant

Department:                                  Art Department

Job Title:                                        Administrative Assistant

Average hours per week:             10

Specific working hours:              flexible but will need to coordinate coverage between other student

Job duties/Skills:

  • Must possess good oral and written communication skills.
  • Requires creativity and ability to work independently.
  • Routine duties will vary by specific projects.
  • Assists departments and organizations with marketing and distributing various publicity/promotional items.
  • May also organize and conduct special events that may include ticket sales, design and produce print publications, gather, interpret and disseminate information.
  • Assists departments and organizations in providing excellent customer service.
  • Typical duties include; filing, typing, sorting, collating, maintaining records, light clerical work, running errands, giving information, receiving and routing telephone calls, scheduling appointments, unpacking materials, assist with mail – sort, process, issue, deliver and load/unload, and operating office equipment.;
  • May proctor and grade tests, keep records, arrange equipment, and distribute materials for instructional and departmental purposes.
  • Provide customer service in person and over the phone.
  • Proficiency in Microsoft Office Suite
  • May conduct research, check bibliographic information, proofreading, and indexing.
  • Create content calendars, develop and distribute text and video-based content, monitor social media channels and support promotional and marketing efforts.

Learning Outcomes:

  • Effectively and efficiently convey and receive information, both formally and informally, using verbal, non-verbal and writing skills amongst various stakeholders
  • Enhance their time management, problem solving and, teamwork skills
  • Demonstrate professional communication skills through writing or editing

Additional Information from Department:

QUALIFICATIONS/EXPERIENCE PREFERRED:  

  • Prefer an Art History or Studio Art Major/Minor
  • Administrative experience
  • Research experience
  • Confidentiality
  • Housekeeping/cleaning
  • Commitment & promptness

JOB DESCRIPTION:  

  • Keeping office/breakroom clean & tidy
  • Help maintain copier and other office equipment
  • Various administrative tasks
  • Assist in faculty research projects
  • Scan and make copies for faculty
  • Create & distribute posters for Art Department Guest Speakers
  • Distribute mail
  • Remove outdated posters around the building