University Police – Administrative Assistant

Department:                                  University Police

Job Title:                                        Administrative Assistant

Average hours per week:             10

Specific working hours:              Specific hours during university day operating hours (8:30 am – 5:00 pm)

Job duties/Skills:

  • Must possess good oral and written communication skills.
  • Requires creativity and ability to work independently.
  • Routine duties will vary by specific projects.
  • Assists departments and organizations with marketing and distributing various publicity/promotional items.
  • May also organize and conduct special events that may include ticket sales, design and produce print publications, gather, interpret and disseminate information.
  • Assists departments and organizations in providing excellent customer service.
  • Typical duties include; filing, typing, sorting, collating, maintaining records, light clerical work, running errands, giving information, receiving and routing telephone calls, scheduling appointments, unpacking materials, assist with mail – sort, process, issue, deliver and load/unload, and operating office equipment.
  • Operates and maintains high speed machines involved with printing, binding, photocopies, duplicating, etc
  • Cleans, maintains, and runs printing equipment.
  • Provide customer service in person and over the phone.
  • Interest and/or connection to department
  • Proficiency in Microsoft Office Suite

Learning Outcomes:

  • Effectively and efficiently convey and receive information, both formally and informally, using verbal, non-verbal and writing skills amongst various stakeholders.
  • Enhance their time management, problem solving and, teamwork skills
  • Understand and apply professional and ethical responsibility
  • Develop professional contacts
  • Demonstrate professional communication skills through writing or editing.
  • Develop an understanding of professional cultures and expectations

Additional Information from Department:

Will provide customer service and administrative support to the University Police Department; support all front desk operations, perform data entry and analytics, research for various projects; assist with event set-up and break down; create and post marketing flyers around campus, and other general office assistance and administrative support as directed.