Art Department Office – Administrative Assistant

Department:                                  Art Department – Art Dept Office

Job Title:                                         Administrative Assistant

Average hours per week:             8

Specific working hours:                Daytime hours

Job duties/Skills:

  • Must possess good oral and written communication skills
  • Requires creativity and ability to work independently
  • Routine duties will vary by specific projects
  • Assists departments and organizations with marketing and distributing various publicity/promotional items
  • May also organize and conduct special events that may include ticket sales, design and produce print publications, gather, interpret and disseminate information
  • Assists departments and organizations in providing excellent customer service
  • Typical duties include; filing, typing, sorting, collating, maintaining records, light clerical work, running errands, giving information, receiving and routing telephone calls, scheduling appointments, unpacking materials, assist with mail – sort, process, issue, deliver and load/unload, and operating office equipment
  • Provide customer service in person and over the phone
  • Proficiency in Microsoft Office Suite
  • May conduct research, check bibliographic information, proofreading, and indexing
  • Prefer an Art History or Studio Art Major/Minor
  • Administrative experience
  • Research experience
  • Confidentiality
  • Housekeeping/cleaning
  • Commitment & promptness

Learning Outcomes:

  • Effectively and efficiently convey and receive information, both formally and informally, using verbal, non-verbal and writing skills amongst various stakeholders.
  • Enhance their time management, problem solving and, teamwork skills
  • Understand and apply professional and ethical responsibility
  • Function as a part of a multidisciplinary team
  • Demonstrate professional communication skills through writing or editing
  • Constructively receive and apply professional feedback
  • Develop an understanding of professional cultures and expectations